Ad Agency Software – How Do You Know When It’s Time to Add New Staff?

Having organized, accurate, real-time information about agency resources, employees and workloads helps you navigate through short-term bottlenecks and long-term growth.

There are several indicators that help you realize when it’s time to think about adding staffing resources within your agency.  Some of these indicators include growing overtime hours with current staff, growing or backlogged projects from current clients, your agency billing multiplier has risen above industry norm, and possibly your agency debit is at a level that is “safe” to assume additional risk.

When considering additional staff, determining when and who to hire are critical decisions. Do you need freelance talent for short term bottlenecks, or full-time staff to manage permanent growth?  Having access to your agency’s financial and workload data proves critical to helping you analyze these tough questions.

Advantage provides accurate, real-time information on workload requirements and employee utilization allowing you to project future staffing needs - without extensive data entry.  Here are some of our Advantage software tools that assist will assist you in making these challenging decisions:

• Project Schedules:  Plan and forecast workload using Project Schedules to manage approved and estimated work. The intelligent “Employee Finder” automatically analyzes existing workload and recommends the best candidate for project tasks.
• Workload Management:  Assign staff members to projects by team or role with complete visibility into individual availability.  Workload ‘Alerts’ provide warnings on over or under-utilized employees.
• Productivity Dashboards:  Get the ‘big picture’ on current and future hiring needs using productivity dashboard tools that provide key metrics instantly. Workload projections provide information as to whether to add full time or freelance staff.

If you would like more information about Advantage Software and our powerful agency financial, resource and workload report capabilities, please call us at 800.841.2078 or contact our Regional Sales Managers: Dominique Lacerte or Mike McGee. We look forward to working with your agency soon!

 

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Advantage Ad Agency Software Understands the In-House Agency Business Needs!

There are distinct differences in needs between a traditional and in-house agency when it comes to agency operating software!

Advantage Software has made a concerted effort to meet the specific needs of the In-House Agency by working directly with their clients and meeting with related groups to define the differences between traditional and in-house requirements.

In response, Advantage Software has developed a set of browser-based tools that provide information on the type of statistics that In-House Agencies need to analyze and maximize efficiency. These tools include multi-level charts, graphs and exports on employee productivity, utilization (hours), project statistics, and much more.

Each set of information includes drill-downs to details that make up the information displayed. Information is displayed in weekly, monthly, year to date and running week totals.

If you would like to have more information about our Advantage In-House Agency Software, or to schedule an online demo, please contact Ellen Coulter at 1-800-841-2078 or email ecoulter@gotoadvantage.com . We look forward to helping your In-House Agency grow with Advantage Agency Software!

 

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Ad Agency Project Management – 3 Ways Our Advantage Software Can help Your Agency!

Advantage Software is designed by agencies, for agencies.  You’ll find customizable desktops, menus and applications that conform to your agency brand or individual preferences.

Innovative and flexible ad agency software applications meet the needs of mid to large-size agencies with multiple offices or profit centers but also serve smaller agencies with easy-to-use features and efficient design. 

Role-based methodology and extensive collaboration tools ensure that everyone benefits; making your agency more efficient, productive and profitable.  Extend connectivity beyond typical boundaries with tools such as Webvantage Mobile and the Client Portal!

3 Ways Our Advantage Software Project Management Software Can Help Your Agency

1.  A good Agency Project Management system includes Resource Management tools that allow you to see into the future and predict both short-term and long-term staffing needs.

2.  A good Agency Project Management system provides accurate task lists and project timelines and calendars without making your project manager a data entry clerk.  It automates the task routing through intelligent workflow templates that you define.

3.  Agency Project Management systems that centralize all information, communications and documents allow companies to stay informed, up-to-the-minute on important events, changes, or problems that may affect the timing or accuracy of the finished product.

If you would like more information about Advantage Software Project Management software, please call us at 800.841.2078 or contact our Regional Sales Managers:  Dominique Lacerte - dlacerte@gotoadvantage.com or Mike McGee - mmcgee@gotoadvantage.com .  We look forward to working with your agency soon!

 

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Ad Agency Software from Advantage Software Delivers Major Project Management and Production Upgrades in Webvantage v3.20!

There is more exciting news for Ad Agency Project Management and Production users with the latest Webvantage Agency Management Software v3.20 upgrade from Advantage Software!

We added a number of Agency Project Management Maintenance applications to Webvantage which can be controlled by security but allow Project Managers to manage maintenance items from Webvantage!

All of these agency software items can be exported to Excel for reporting:

• Alert Assignment Maintenance – Required to use the new Alert Assignments feature.  This application is used to create States and Workflow Templates used for Alert Assignment routing;
• Alert Groups
• Phase
• Status
• Tasks and Task Templates
• Roles
• Project Schedule Settings

Other items of interest to the agency Project Management and Production users of the software include:

• Purchase Order Search – added filter options to omit Voided Purchase Orders or Closed Purchase orders from the search results
• Job Jacket Event Scheduling – added filters for Cutoff dates and Event ID’s
• Estimates – added new signature option for 5 client signatures
• Project Viewpoint Hours Viewpoint – added the Job Description and Job Component Description

Webvantage is an extremely powerful, reliable, robust and scalable web-based version of our Advantage Software.

We'll be covering more details from our Webvantage v3.20 release soon.  If you would like more information about Webvantage, our web-based ad agency software program, please call us at 800.841.2078 or contact our Regional Sales Managers:  Dominique Lacerte - dlacerte@gotoadvantage.com or Mike McGee - mmcgee@gotoadvantage.com.  We look forward to working with your agency soon!

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Ad Agency Finance & Accounting Webvantage Software from The Advantage Software Company Includes Nice v3.20 Financial Enhancements!

The Advantage Software Company has released Webvantage v3.20 with some very nice enhancements and upgrades for all ad agency departments and roles!

Today, we wanted to share with our accounting and financial agency software team members some of the specific enhancements that we think you will really enjoy!

Billing Approval Batch Options in Webvantage

We added additional options for selected billing for approval to match new options in the Billing Command Center.  These include:

• Select Jobs with Unbilled or Other Charges (means that jobs will be displayed if they have unbilled charges or have been advance billed or have an approved estimate or open purchase orders).
• Select Jobs with Unbilled Charges Only (limits selection to jobs that have unbilled or un-reconciled charges).
• Select All Open Jobs (includes all open jobs for a complete review).

Accounts Receivable Statements

We added the ability to “check all or uncheck all” to email or print!

Employee Utilization Dashboard

These dashboards provide interactive, visual information on Employee Productivity and Realization billability, including a simple Fee Analysis view. They are locked by default (activate in System Locking) and include security for each option (productivity vs. realization).

We'll be covering more details from our Webvantage v3.20 release soon.  If you would like more information about Webvantage, our web-based ad agency software program, please call us at 800.841.2078 or contact our Regional Sales Managers:  Dominique Lacerte - dlacerte@gotoadvantage.com or Mike McGee - mmcgee@gotoadvantage.com.  We look forward to working with your agency soon!

Technorati Tags: ad agency software,ad agency project management software,advantage ad agency software,pr agency software,ad agency business management software,agency digital management software,webvantage software upgrade

Advantage Software Company - Ad Agency Software: Advantage Ad Agency Software Releases New Webvantage Web-based Agency Software Version

Advantage Software Company - Ad Agency Software: Advantage Ad Agency Software Releases New Webvantage Web-based Agency Software Version

Advantage Ad Agency Software Releases New Webvantage Web-based Agency Software Version

The Advantage Software Company has just released v3.20 for our Webvantage software that includes some really exciting upgrades and updates to our web-based agency software!

The Alerts application has been enhanced to include many new features that are designed to improve communications but also facilitate issue routing. Below is a list of key changes:

• Added Alert Assignments, which are used for issue and task routing. This feature can be used to supplement regular project schedules, but can also be used to automate issue tracking on digital or other programming projects.

• Alert Assignments may be filtered to view the current employee (logged in) or all employees for complete visibility into the assignments made at all levels, to all employees.

• Redesigned the Alert page to bring comments onto the first tab.

• Changed the comment option so that it is a 'popup' and is easier to access and add new comments.

• Added the ability to edit the Category, Priority, Due Date, Due Time, Subject and Body on Manual Alerts and Alert Assignments. Automatic commenting keeps an audit trail of what was edited and when.

• Filters have been replaced with easy-to-use buttons that instantly filter for the type of Alert or Alert Assignment you're searching for.

• Group By options have been changed to group by main Alert levels and include alerts at most main levels and below (client, job, job component and task).

• Added the ability to exclude attachments from the email generated, at the Alert level.

• Added the ability to upload the documents sent with Alerts to the Document Manager at the same time the Alert is sent.

• Added option to send or not send a copy to the Sender at the Alert level (defaults to last selection by user).
• Changed "Sent" box to display the Alert for the Sender regardless of whether or not they are a recipient.
• Added 'paging' to the Alerts main pages to speed up page loading for users with a large number of alerts (all inboxes).
• Added Task Assignments list and link to Assignment Alert to the Task Alert Detail page.
• Added Job Alert View filter to hide or show completed Alert Assignments.
• Added the ability to print the Alert as a report.
• Added the ability to create a report based on the Alert View (complete grid utilizing all filters and criteria) by exporting to Excel.
• Modified all Print/Send features to utilize the new Alert options. Allows for any report to be sent as either an Alert or an Alert Assignment. Changed Print icon to read "Print/Send".
• Added the ability to Group Alerts by Due Date and Priority in both the Alert Main View and the Alert Desktop Object.

We'll be covering more details from our Webvantage v3.20 release soon.  If you would like more information about Webvantage, our web-based ad agency software program, please call us at 800.841.2078 or contact our Regional Sales Managers:  Dominique Lacerte - dlacerte@gotoadvantage.com or Mike McGee - mmcgee@gotoadvantage.com.  We look forward to working with your agency soon!