Advantage automates Sequential Liability for Agencies Automatically!

The Check Writing application can automatically enforce Sequential Liability procedures.  Sequential Liability is a term that refers to the process to ensure your vendors will not be paid until you have been paid by the client tied to the vendor’s invoice.

·    In Check Writing, use the Paid by Client method in the Selection Criteria 2 tab to view the invoices.  Then automatically approve invoices for payment by clicking on the Auto Approved Qualified Payables option in the Vendor Detail tab.  The invoice amounts will automatically be selected for payment if they meet any of the following criteria:

o  Paid by your Client

o  Non-Billable Expense

o  Overhead Expense

·    You can also drill down by the Accounts Payable invoice number and see job or media order information including AR Invoice and Client Payment details.

·    For more information, please refer to the Help topic on Check Writing & Reports-Vendor Detail Tab section or contact Software Support for assistance.

Tip from Software Support

Print Multiple Advance Billing Jobs (or Components) on One Invoice! 

Here is how to do it:

1       1. Verify that the client is setup to assign invoices at a level that would produce one invoice. For example if wishing to assign multiple jobs per invoice for the same product, the assign invoices selection would be by “product”.

2       2. Setup the advance billing record and save.

3       3. In the Billing Command Center, select the jobs and or components you wish to bill (select the Advance Billing Cut-Off date to include records established in Advance Billing/Date to Bill).

4      4.  Assign invoices - You will have one invoice for the group of jobs/ components.

Sequential Liability

Did you know that Advantage can help your agency manage cash flow by automatically enforcing Sequential Liability? 

Sequential Liability is a term that refers to the process that ensures your vendors will not be paid until you have been paid by the client tied to the vendor’s invoice.  Use the Advantage Check Writing “Paid by Client” feature to automatically select only ‘qualified’ invoices for payment, with a single click!   There’s no need to print reports and research each transaction because the program does that for you.  To see the details, just drill down on the invoice for a history of billing and receipts.  It’s that easy.

Partnership with Piracle

We are happy to announce a new partnership with Piracle for electronic processing of check payments. With Piracle, simply print processed checks from Advantage to the Piracle print driver. This solution can save you up to 60% on pre-printed paper checks, paperless options and additional management approval; all providing added security against fraud. For electronic check signing, ACH payments, and other digital processing needs, check out Piracle on our website or contact Bridgette at bridgette.lacerte@gotoadvantage.com.

Advantage blue

What’s Free? Advantage Clients enjoy FREE upgrade to Advantage blue!

Advantage blue is the latest major upgrade to the Advantage Software Suite designed to connect your staff, increase efficiencies, and provide you with crucial management information. We’ve had great feedback and with all of the new features in blue, we wanted everyone to know about the benefits of upgrading. Advantage blue i

s FREE to any Advantage client under a Support contract!

In addition to the great new software features in blue, Advantage Clients also enjoy world-class support! Phone support, Users Portal, Email Support, and Free Webinars are all included! Not an Advantage Client? We invite you to contact us now to schedule a FREE tour!

Helpful Hints...Estimate Report Formats

Helpful Hints….

WEBVANTAGE ESTIMATE REPORT FORMATS

With all of the estimating functionality in Webvantage, it is worth exploring your options when printing estimates.  Inside the Print Estimate screen, you will find a drop-down box labeled “Report Format” in the Output Format section.  There are more than 9 different report formats to display your estimate information.  You can generate reports that show side-by-side quotes, comparisons of quote revisions, and all estimates attached to a campaign.  In addition to the formats provided, choose from over a dozen different printing options that allow you to customize the output you require.  The next time you need estimate reports for your clients, check out the report formats in Webvantage Estimate Printing.

Project Schedule Gantt Chart

Are you an Advertising Agency looking for new ways to really improve project management? Advantage Software is the way to go with robust features and its new Project Schedule Gantt Chart!

Features Include:

·        Displays the current schedule by Month, Week or Day. 

·        Renders the chart by phase/task or just by task.

·        Retrieves and displays all related jobs with a single click.

·        Drag and drop to edit the scheduled days for any jobs displayed.
·        Recalculate all related jobs with a single click.